PHOTOGRAPHY USAGE & GUIDELINES
Thank you for inquiring about our use of photographs and our photographer's guidelines.
Our use of photographs on a recurring basis is limited to the Down The Shore Calendars, which feature scenic images of the New Jersey Shore. These calendars also include the New Jersey Lighthouse Calendar. Calendar guidelines are mailed out at year's end and submissions are generally reviewed in the first two months of the new year for the following year's calendar.
Additionally, from time to time, we have a limited need for images for regional books we publish. When such needs arise, we mail out separate guidelines and requests detailing our needs for these projects.
Our guidelines indicate deadlines and review periods. We regret that we are unable to review unsolicited images at other times. Please do not send images for our review unless requested.
Our needs are typically limited to stock images. We do not assign photographers to projects. However, many photographers are aware of our needs for the calendars and will shoot New Jersey Shore images throughout the year. They generate a wide variety of seasonal stock images, which they submit during the review period.
If you would like to be on our mailing list for future guidelines and photo requests, send a postcard with your name and address to:
Down The Shore Publishing
Attn: Photo Mail List
P.O. Box 100
West Creek, NJ 08092
For your reference and use, our most recent calendar photo guidelines follow.
Thanks again for your interest.
PHOTOGRAPHER’S GUIDELINES - CALENDARS
1.) SUBJECT MATTER: We are looking for exceptional, scenic Jersey Shore views that have strong artistic and creative content. Ideally, the photographs should evoke a mood and an emotion, as well as give a sense of place and season. Photographs altered in Photoshop or made with special effects and distorted views will not be used. We are looking for an honest depiction of familiar scenes from an unfamiliar and fresh perspective. Please be selective and edit your work carefully. Please don’t send many frames of essentially the same image.
NJ Lighthouse Calendar: We are interested in all New Jersey lighthouses — from Sandy Hook to Cape May and up the Delaware Bay — from all angles, in all weather conditions, day and night, dawn and dusk.
Down The Shore Calendar editions: This calendar is published in three editions — the main New Jersey Shore edition and special editions for Long Beach Island and Ocean City. Some images will run in two or three editions, depending on location. It is very important that you identify locations!
2.) LOCATIONS: Offshore and onshore — within a few miles of the coast from Sandy Hook to Cape May. Landmark locations (boardwalks, piers, etc.) and towns familiar to shore visitors are desirable, as are shore icons such as boats, bay, beach, and shorebirds, etc.
3.) FORMAT ***See other side regarding digital submissions.*** Color transparencies, 35mm or larger: The Down The Shore Calendar uses slightly horizontal images; the Lighthouse Calendar uses roughly square images. If an appropriate image can be cropped we will use it. If you send dupes, we’ll need the original for reproduction (and to make the final decision about its use). Be sure to indicate if your slides are dupes or generated from digital files. Because of poor reproduction quality, images shot on color negative film are generally not used, but we will consider an exceptional image if you provide a high quality reproduction-grade print. If you do submit prints, there is no need to dupe them as transparencies.
4.) RELEASES: Because this is a commercial use of photographs, signed releases from any recognizable person in your pictures are needed.
5.) RIGHTS & PAYMENT: Only one-time rights are purchased and photographers retain full copyright to their work. Contributors will be clearly credited on the calendar (however, we don’t include trade names — eg: “Hot Shot Photos” — with the credit). Contributors also permit us to make incidental advertising /promotional use of a published image only for marketing purposes. We ask that you not sell the same or a very similar image in the same market until one year following the year of the calendar it is used in. Contact us for current year payment rates.
6.) SHIPPING & HANDLING: We recommend using our PO Box as the most secure delivery method — Down The Shore, PO Box 100, West Creek, NJ 08092. However, if shipping by UPS or FedEx, be sure to use this street address: Down The Shore, 1816 Long Beach Blvd., Surf City, NJ 08008. We are concerned with protecting your pictures and take great care in handling and shipping your work. We will return work to you in any packaging you provide by First Class/Priority Mail. If you require insurance or express shipping services for the return of your work, please enclose payment for that added cost (or provide your FedEx, UPS, etc. account number). We assume no liability for materials lost or damaged in shipping.
7.) AGREEMENT: By shipping your photographs to us for review, you indicate that you accept and agree to the terms outlined here. If these terms do not meet with your approval, do not submit.
8.) DEADLINE: Contact us for current year review period and deadlines. We look forward to seeing your work!
PREPARING YOUR SUBMISSION
Because we review thousands of individual images, it is important that you follow these submission guidelines. We want to be sure your work can be handled with care.
Please use standard plastic slide pages for transparencies. Loose slides sent in boxes can go astray. Please don't send slides in complicated display mounts or in binders that make removal difficult. Don't submit anything in glass mounts!
If you are submitting prints, be sure to send uncropped, full-frame prints. They should not be matted or mounted. (If selected, we may need you to provide high quality reproduction grade prints; these need to be full-frame, uncropped, glossy prints between 7x9" and 11x14" with a minimum of 1/2" white margins.)
We need prints or slides for the editing process; don’t just send a CD without reference prints.
Be sure to check your images for sharpness and focus before submitting. Use of a loupe is recommended.
Locations are very important during the selection process -- each image should have a location identified. Be as specific as possible. (For example: if you ID an image as from Long Beach Island, please tell us which town on this 18-mile long island.)
Beware -- staples in or on your packaging can cause scratches.
We do not pay research fees, review charges, or holding fees.
We only review images for calendars once per year -- so unsolicited submissions received at other times of the year will be returned unreviewed.
Be sure to stamp or mark your submissions with your name and address.
DIGITAL SUBMISSIONS
We need a full frame uncropped paper print (or slide) of the image for review. These are only reference prints, so they don’t need to be reproduction quality or large. But we only look at the CD to check quality and size so if you include additional images on the CD, we may not be aware of them.
As with traditional film, we expect an honest depiction — digital composites or images altered in Photoshop will not be considered. Documentary and photojournalistic ethics apply.
DPI and size — Minimum specs needed for quality reproduction: 300 dpi, 9" height x 12" width for the Down The Shore Calendars, and 300 dpi, 12x12" for the Lighthouse Calendar. Don’t send image files with resolution that is too low! We also need flexibility to crop images. If cropping makes the resolution of the remaining image area too low, we can't use the photo. It is always advisable to provide larger original files that allow for cropping.
If your image is selected, we will need the high-resolution CMYK TIFF file for reproduction along with a good print for color matching. Please enclose the high-res files on CD with your submission, or send them soon after. Having the files on hand allows us the flexibility to quickly use your images. Without them we may exclude your images from final consideration because of time constraints involved in getting the files.
Please name each image rather than using a number, even if it’s just “beach1”, beach2”, etc. Don’t send Quicktime Picture Viewer JPGs (ie: Save in Photoshop as a TIFF)
If you shot the original image on film but for some reason sent us a scan or scanned print, we will need the original for publication. (We can’t use your scans of film images because many printing variables are involved and we need to insure consistent reproduction quality. Our color separator -- whose scanning equipment is specifically calibrated for the printing press -- uses state of the art, high end drum scanners for world-class reproduction quality. We, or you, can't match that quality.)
Please do not email images. But, if you have any questions about submissions, feel free to email dtsbooks@comcast.net (questions only, not images!) before submitting.
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